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Illinois High School
Girls Gymnastic Coaches Association Constitution ARTICLE I - NAME
The name of this organization shall be called the
"ILLINOIS HIGH
SCHOOL GIRLS GYMNASTIC COACHES ASSOCIATION", and
hereafter
referred to as the Association.
ARTICLE II - PURPOSE
A. To support and promote the best type of
gymnastic competition
for girls in Illinois.
B. To provide a coaches
directory.
C. To provide instructional clinics two (2) times a year.
D. To
provide a newsletter.
E. To send out questionnaires on current issues.
F.
To remain an active link between the coaches and the IHSA.
G. To promote and
approve national interscholastic competition
between the state of Illinois
and other states that are not
otherwise restricted by State Association.
ARTICLE III - MEMBERSHIP
There will be three types of membership in the
Association.
A. Voting Membership - shall include assigned girls
high school
gymnastic coaches who are presently or formerly employed
by
accredited high schools in the state of Illinois. They will have
a
voice and a vote. Dues will be set by the executive board of
the Association.
Membership into the National High School
Gymnastic Coaches Association which
is recommended by the
Association may be an additional fee.
B. Associate
Membership - shall include former Illinois high school
coaches, junior high
school coaches, college coaches, private club
coaches and judges. They will
have a voice and no vote. Dues
will be set by the executive board of the
Association.
C. Guest Membership - shall include gymnastic clothing
and
equipment manufacturers, non-profit organizations and
administrators.
They will have a voice and no vote. Dues will be
set by the executive board
of the Association.
ARTICLE IV - ORGANIZATION
A. Each voting member of the Association is
entitled to one (1) vote
and only the votes of the members present at the
Association
meetings will be counted.
B. All resolutions passed by the
membership of this Association which
affect Association procedures shall then
become amendments of the
Constitution.
C. The Association shall have the
authority to establish any and all
committees deemed necessary for efficient
operation of this
Association.
D. There will be a conference
representative(s), from each
conference, to relay information to the
coaches.
E. The Executive Board will meet to establish the exact meeting
dates
for the forthcoming year. They will establish at least six
(6)
meetings following the season. All members will be informed by
mail of
said meeting dates.
F. The organization shall let the conference
repsresentatives hold
alternative meetings to the regular monthly IHSGGCA
meetings for
the the purpose of voting and any other association business
by
the membership.
G. Given the above format (F), it would entail 6 extra
meetings.
Missing 3 regular monthly or alternative conference-rep
meetings,
it would bring about the immediate loss of all voting
privileges.
ARTICLE V - EXECUTIVE BOARD
A. There shall be an Executive Board which shall
consist of the
President, Vice-President, Secretary/Treasurer and the
Past
President. All shall have a vote during executive meetings.
B. The
Executive Board is empowered to act in specific matters
approved by the
Association for the membership between meetings
and shall transact business
and administer the affairs of the
Association in keeping with the purpose and
policies of the
Association and the membership.
C. The Executive Board
under the direction of the President shall be
charged with:
a. Preparing
and publishing the agenda for each Association
meeting.
b. Preparing and
publishing the information brochure with
distribution in early September each
year.
c. Preparing and publishing the coaches directory.
d. Preparing and
publishing an Association newsletter which will
be distributed prior to each
meeting.
e. Making all the arrangements for Association sponsored
clinics.
f. Administering all the details involving the selection of
Senior
Gymnast of the Year Award.
g. Administering all the details
involving the selection of the
Illinois High School Senior Team.
h.
Setting the due structure for the following year.
D. The Executive Board
shall meet with the Conference Representatives
before each meeting and any
other time the President feels is
necessary
ARTICLE VI - OFFICERS
A. The officers shall consist of President,
Vice-President and
Secretary/Treasurer
a. The officers shall be elected
from the membership and by the
membership.
b. The Secretary/Treasurer's
position shall serve a term of one
year. The Vice-President's position shall
be a two (2) year
commitment. The first year will be served as
the
Vice-President, the second year as President. All three
positions may
be reelected by the membership.
c. No officer may serve more than four (4)
consecutive years.
d. Only voting members may be elected to the office of
President
and Vice-President. Voting members and associate members may
be
elected to the office of Secretary/Treasurer.
B. The President shall perform
the following duties:
a. Shall preside at all meetings of the Association and
shall call
special meetings of the Association when necessary.
The
President shall also call meetings of the Executive Board
whenever
necessary.
b. Shall attend all IHSA advisory committee meetings, if
invited
by the IHSA, and shall represent the Association in
his/her
presentations and vote according to the
Association's
recommendations.
c. Shall preside over the Executive
Board.
d. Shall uphold the Constitution of this organization.
C. The
Vice-President shall perform the following duties:
a. Shall take the place of
the President in cases of absence and
perform his/her duties.
b. Shall
assist the President in completing all mailings.
c. Shall order all awards to
be given at the end of the season
(Senior Gymnast, Coach, Newspaper Writer,
Judge and Special
Appreciation of the Year Awards). Also order the
appreciation
award to the out going President.
d. Shall total all votes
and surveys done for the Association when
in the best interest of the
Association.
D. The Secretary/Treasurer shall perform the following
duties:
a. Shall have charge of all funds of the Association and
shall
submit an annual report of all receipts and disbursements to
the
full membership of the Association
b. Shall give a financial report at each
meeting.
c. Shall keep records of the meeting of the Association and
the
Executive Board.
d. Shall keep a special file of all resolutions
passed by the
Association and shall report to the membership of all
actions
taken by the Association.
e. Shall assist the President in
completing all mailings.
f. Shall be responsible for sending the minutes of
all meetings to
the membership in conjunction with the President's
newsletter.
g. Shall total all votes and surveys done of or for
the
Association.
ARTICLE VII - CONFERENCE
REPRESENTATIVES
A. Conference Representatives shall be elected by
their respective
conferences
B. Conference Representatives shall meet with
the Executive Board
as necessary.
C. Conference Representatives shall be
the primary force in the
yearly membership drive.
D. Conference
Representatives shall assist in the administration of
Association
questionnaires and surveys.
E. Conference Representatives shall assist the
President in any way
deemed necessary to administer the affairs of the
Association.
F. Conference Representatives will hold the alternative
meetings
for the members of the association that could not attend
the
regular meetings. The manner at which these alternative meetings
are
to be run will be set forth by the executive board.
ARTICLE VIII - ELECTION OF
OFFICERS
A. Election for the officers shall be held each
year at the last
meeting of the Association.
B. Newly elected officers
shall assume their duties immediately after
all elections have been
completed.
C. Elections of officers shall proceed in this manner:
a.
Elections shall begin with the President, then Vice-President
and then the
Secretary/Treasurer.
b. Nominations for each office will be made to the chair
until a
motion for the nominations to be closed is made and seconded.
c.
Voting shall proceed by a closed ballot.
d. Counting of the ballots shall be
done by the Executive Board
and selected Conference Representatives as soon
as all the
ballots are cast.
ARTICLE IX - AMENDMENTS
A. The Constitution may be amended during a regular
meeting of the
Association or at a special meeting called for a specific
purpose
of amending this Constitution by a majority of the voting
members
present.
B. An amendment to the Constitution may be proposed at
any meeting of
the Association.
a. The amendment shall have a motion and a
second before it is
considered by the Association.
C. The succeeding
meeting will be used for discussion.
D. Voting on an amendment shall take
place at the next meeting
succeeding the meeting where the amendment was
discussed.
E. The President shall notify Association members of the
proposed
amendment and the date and time of voting via the
Association
newsletter.
F. The executive committee is empowered to make
statements to reflect
the Association opinion in the best light possible.
Illinois High School Girls Gymnastic Coaches
Association
BY-LAW I
SENIOR GYMNAST OF THE YEAR
I Description:
A. A yearly award will be given to the outstanding
female senior
gymnast in Illinois
B. This award is sponsored by the
IHSGGCA and only gymnasts of
member coaches are eligible for the award.
C.
The award shall be presented to the winner the night of the
state
finals.
D. An individual trophy, meeting monetary requirements of the
IHSA
By-Laws will be presented to the gymnast.
E. A larger traveling
plaque will also be presented to the
gymnast's school and shall remain in
their possession for the
next year. The traveling trophy will have the name
of the
gymnast, year awarded and the gymnast's school inscribed on it.
F.
Trophies and plaque will be provided by AMF-American Athletic
Equipment
Company.
II Requirements:
A. Must be a graduating senior.
B. Must be an
outstanding gymnast as an individual competitor and
as a team member.
C.
Must maintain a high scholastic average.
D. Must be representative of a true
athlete in leadership quality,
coachability, dedication, helpfulness and
sportsmanship.
E. Must be on a high school team for at least 3 years.
III Election Procedures:
A. Each IHSGGCA member coach may nominate one name
of a gymnast
they feel is deserving of the award. The name may be
from
his/her team or from another school.
B. The nominating coach will
fill out the proper Association
nomination form.
C. Nominations should be
received in writing prior at the January
meeting.
D. Absentee ballots
should be marked and returned prior to the
meeting where the vote will be
taken.
E. The gymnast receiving the majority of the votes shall be
the
winner. Announcement of the winner will not be made public
until the
night of the state finals.
Illinois High School Girls Gymnastic Coaches
Association
BY-LAW II
NOMINATION REQUIREMENTS FOR IHSGGCA AWARDS
I Outstanding Girls Gymnastic Coach of the Year
Award
A. Current member of the IHSGGCA
B. Presently
coaching a high school girls gymnastic team.
II Girls Gymnastic Judge of the Year Award
A. Is a registered IHSA official
B. Has attended
IHSA official's meetings
C. Is currently judging high school
gymnastics.
D. Is well qualified in gymnastics, knows correct rules, and
is
thoroughly prepared for each assignment.
E. Attends clinics, workshops,
and other sources of judging
information.
F. Maintains high ethical
standards.
G. Has been of service to schools in times of need ( I.E.,
last
minute substitute judge, traveling a great distance to
judge,
ect.).
III Special Appreciation Award for Contribution
to
Illinois High School Gymnastics
A. Gives voluntarily of their time.
B. Shares
their knowledge and philosophy with others involved in
the sport of girls
gymnastics.
C. Would provide help in time of need. ( I.E., help with
clinics,
judging, coaching, or other matters related to gymnastics).
IV Newspaperperson of the Year Award
A. Contributes to the interest and knowledge of
high school girls
gymnastics
B. Actively promotes high school gymnastics
through the media
Illinois High School Girls Gymnastic Coaches
Association
BY-LAW III
NOMINATION REQUIREMENTS FOR NATIONAL HIGH SCHOOL
TEAM MEMBERS
I Philosophy:
Be it understood that the goals in
selection of the Illinois
high school team to the National High School
Gymnastics
Championships will reflect the goals of the Association
in
commitment to Illinois high school gymnastics, sportsmanship
and
excellence in gymnastics.
II Description:
A. The maximum allowable team
size of senior girls will be chosen
to represent Illinois at the National
High School Gymnastics
Championships.
B. Two alternates will be selected
in case one or more of the
chosen number should not be able to attend.
Decisions for
competition will be made by the executive board.
III Minimum Requirements:
A. Must be a
graduating senior.
B. Must be a high school gymnast for the previous girls
season.
IV Nomination Procedure:
A. A senior all-around
gymnast may be nominated by one of her
coaches who is a full IHSGGCA member.
The nomination must be
received in person at the February meeting. The
nomination must
include:
1) Scoresheet from the any invitational (5 or
more teams),
conference meet, or similar competition.
2) A bibliography
including name, address, phone, school,
coach, coach's phone, years in high
school competition
(total + Illinois) and any gymnastics awards.
V Selection Procedure:
A. The nominator must
submit follow up scoresheets for all of the
following meets entered;
conference, IHSA regional & IHSA
sectional. These scoresheets must be
submitted to the IHSGGCA
liaison by the conclusion of the IHSA State
Gymnastic preliminary
sessions.
B. The IHSGGCA executive board will
collect the state preliminary
scoresheets.
C. The IHSGGCA executive board
(selection committee) will select
twelve (12) gymnasts based on the following
criteria:
1) The four (4) best scores from the scoresheets
submitted will
be used with the high and low score
being dropped and the two middle scores
averaged.
2) The philosophy expressed in Article I.
D. The names of the
twelve (12) finalists will be mailed to the
Association members. Votes from
full members will be accepted
by mail or fax if received on or before the day
of the March
meeting or brought to the March meeting. The members vote
for
the maximum allowable team number should be consistent with
the
philosophy expressed in Article I. The results will
select the gymnasts by
the top vote winners and the next
two as alternates.
E. If any of the
executive board has a nominated gymnast, they
will be replaced on the
selection committee by a full member
of the IHSGGCA as voted by the members
present at the February
Association meeting.
F. A nomination for a gymnast
with extenuating circumstances
(i.e. injury) may be submitted under the same
procedures. The
nomination for the injured gymnast must include a
doctor's
note describing injury diagnosis and prognosis. All
other
circumstances must provide a full and complete explanation.
All
scoresheets from invitational, conference, regional and
sectional meets must
be submitted as in Article IV.
VI Training:
A. All selected gymnasts must be
willing and able to train for
the months of March, April and May under the
general guidance
of the Illinois coaches to the NHSGCA.
VII Notification Procedure:
A. Notification from
the selection committee will be made by
registered mail to the gymnast's
coach and gymnast by the
Monday following the March Association
meeting.
B. The gymnast must respond back to the IHSGGCA officers
by
registered mail by the date specified in the invitation.
C. Formal
announcements will be made in the IHSGGCA final
newsletter.
D. The high
school coach of each participating gymnast will be
offered the position of
one the four team coaches. Should any
of the coaches decline, the executive
board will select the
remaining coaches. The executive board will also select
the
lead coach.
Illinois High School Girls Gymnastic Coaches
Association
BY-LAW IV
HALL OF FAME AND COMMITTEE SELECTION
I Description:
A. To elect six members from
those nominated to draft the
policies and procedures for the Hall of Fame
committee. Those
voted shall submit these policies by the December
meeting.
These policies shall then become a By-Law proposal to
the
membership for vote.
II Requirements:
A. Must be a current member of
a IHSGGCA and a coach for a
sanctioned IHSA high school team.
III Election Procedures:
A. Upon passage of
the Hall of Fame proposal, these six members
shall become the Hall of Fame
committee. Those two who
receive the highest total of votes shall serve for
three
years, the next two for two years and the final two for one
year.
Each year an election will be done to elect new members
to the committee to
replace any out going members.
IV. Hall of Fame
A. Location: Morava
Center
B. Purpose: To recognize the achievement of those people who have
contributed to the promotion of Illinois High School Girls Gymnatics.
C.
Categories: Competititors, Coaches, Judges, Contributors
D. Criteria:
1.
Any member of the IHSGGCA will be eligible to submit nominees.
2. Any member
making a nomination will be responsible for writing a resume of the nominee's
accomplishments and contributions to Illinois Girls Gymnastics.
3. All
nominees in either the coach, judge or contributors category must have a minimum
of 5 years active participation in the Illinois High School system.
4. All
resumes must be submitted to the Hall of Fame Committee in December for
screening.
5. A majority vote of the Hall of Fame Committee is needed to
approve the nominee for the membership vote. In the event that a HOF committee
member is nominated, or has a former gymnast nominated, that member shall not
participate in the voting.
6. The HOF committee will present the final
nominees to the entire membership for voting. The vote will take place at the
conference meets and collected by the conference representatives. A 3/4 majority
vote is needed for final induction. The announcement will be made at the State
Meet.
7. The number of inductees into the Hall of Fame the first year shall
not exceed 6. The number of inductees in all other years shall not exceed 3.
PASSED 12/06/93
Illinois High School Girls Gymnastic Coaches
Association
IHSGGCA CONSTITUTION
The Illinois High School Girls Gymnastic Coaches
Association Constitution was revised and ratified by the Association on the
Fourth day of January, Nineteen Hundred and Ninety Three
In Witness Thereof:
________________________________
Glen
Reimers
President 92-93
________________________________
Craig
Ameel
Vice-President 92-93
_______________________________
Robert
Todd
Secretary/Treasurer 92-93
________________________________
Debby
Greenlee
91-92 President | 